Microsoft 365

Share your calendar or open someone else's

Share your calendar (Outlook on the web or new Outlook)

1. Go to Calendar.
2. Select Share (or right-click your calendar and choose Sharing and permissions).
3. Type the person's name or email address and choose what they can do: Can view when I'm busy, Can view titles and locations, Can view all details, or Can edit.
4. Select Share. They'll get an email invitation to accept.

In classic Outlook for Windows, go to Calendar, then on the Home tab select Share Calendar.

Open a colleague's calendar or a company calendar

1. In Outlook on the web or new Outlook, go to Calendar.
2. Select Add calendar, then Add from directory.
3. Type the person's name or the shared calendar's address, select it, and choose Add.
4. It appears under People's calendars or Other calendars in the left-hand pane. Tick it to show it.

In classic Outlook, on the Home tab select Add Calendar (called Open Calendar in some versions) > Open Shared Calendar, then type the name.

Tips

• If you accepted a sharing invitation by email, the calendar is added for you.
• Shared calendars sync to the Outlook app on your phone.

Need a new company or team calendar set up?

Raise a ticket with who should be able to view and edit it.