Microsoft 365
Share a OneNote notebook with your team
A shared OneNote notebook lets your team keep notes, procedures and checklists in one place that everyone can edit.
Where to keep it
Store team notebooks in a SharePoint site or a Teams channel, not in one person's OneDrive. That way the notebook stays if that person leaves.
Share a notebook
- Open the notebook in OneNote (desktop or web).
- Select File > Share (or the Share button).
- Enter people's work email addresses, choose whether they can edit, and send.
If the notebook is already in a SharePoint or Teams site, everyone with access to that site can open it. Use Open in app for the full desktop features.
Good to know
- Everyone sees changes in near real time. Changes sync automatically.
- Don't store passwords in OneNote. Use a password manager.
Not sure which SharePoint site to use? See SharePoint team files or raise a ticket.