Microsoft 365
Set up an out-of-office (automatic reply)
Outlook on the web
- Sign in at outlook.office.com.
- Select Settings (gear icon) > Accounts > Automatic replies.
- Turn on Turn on automatic replies.
- Tick Send replies only during a time period and set the start and end dates, so it switches off by itself.
- Type your message. To reply to people outside your organisation too, tick Send replies outside your organisation and add a message for them.
- Select Save.
New Outlook (Windows)
On the View tab select View settings, then Accounts > Automatic replies, and follow steps 3 to 6 above.
Classic Outlook (Windows)
- Select File > Automatic Replies.
- Select Send automatic replies. Optionally tick Only send during this time range and set the dates.
- Type your message on the Inside My Organisation tab, and on the Outside My Organisation tab if you want external senders to get a reply.
- Select OK.
Tips
- Each sender gets your reply once, not every time they email.
- Include who to contact while you're away and when you'll be back.
- Can't set it up before you leave? Raise a ticket with the dates and message, and we can set it for you (your manager may need to approve).